Club Constitution

  1. Name

The club will be called Pershore Plum Plodders

  1. Aims and Objectives

The aim of the club shall be to encourage and promote running within a social atmosphere for adults aged 18 or over. We wish to provide a welcoming environment for people who want to start running for the first time and create an opportunity for existing runners who want to join a social group.

We also wish to ensure a duty of care to all members of the club.

  1. Membership

The club will ensure all present and future members receive fair and equal treatment.

Membership will consist of officers and members of the club.

Adult membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

The club accepts no responsibility or liability for any young person (under 18years old) who attends any event organised by the club.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.

Applications for membership shall be made to the membership secretary.

The Club Committee may refuse membership, or remove it, only for good cause such as conduct of character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.

  1. Membership Fees

Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.

Fees will be due annually on 6th April and this must be paid before the member can compete for the club. (English Athletics affiliation remains separate).

Membership fees are non refundable and shall not be returned on a pro rata basis for any reason.

The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

Once a participant has attended 4 club runs, they will be expected to decide whether they want to join the club and if so pay their membership fees.

  1. Club Colours

The club colours shall be a purple shirt with white writing.

Club kit should be worn, if available, by all members representing the club at events.

  1. Officers of the Club

The officers of the club will be:

  • Club Chair
  • Club Vice Chair
  • Club Secretary
  • Club Treasurer
  • Event Coordinator
  • Club Welfare / health and safety Officer
  • Club Membership Secretary
  • Kit Officer
  • Social Secretary
  • Webmaster
  • Committee Member

Officers will be elected annually at the Annual General Meeting.

All officers will stand down each year but will be eligible for re-appointment.

Any vacancies remaining after the AGM or occurring during the year shall be filled by election/co-option at a meeting of the members or by the Management Committee.

  1. Management Committee

The club will be managed through the Management Committee.

The Management Committee meetings will be convened by the Club Secretary and held no less than four times per year.

The quorum required for business to be agreed at Management Committee meetings will be four members. All decisions shall be by a majority vote. The chairman shall have a casting vote in the event of a tie.

The Committee will have due regard to the law on disability discrimination.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

Any committee member that fails to attend three consecutive committee meetings shall be deemed to have resigned from the committee and be replaced by a new member. Nominations / volunteers will be announced on the website and voted for by members.

The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

  1. Property and Funds

The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the rules and all surplus income or profits are reinvested in the club.

The Club may provide sporting equipment, coaching, courses, insurance cover and other ordinary benefits

The Club may also in connection with the sports purposes of the Club:

  • Sell and supply food, drink and related sports clothing and equipment
  • Indemnify the Committee and members acting properly in the course of running the Club against liability incurred in the proper running of the Club (but only to the extent of its assets)
  1. Finance

All club monies will be banked in an account held in the name of the club and the committee will be responsible for controlling the finances, which shall be used solely for furthering the aims of the club.

The Club Treasurer will be responsible for the finances of the club.

2 signatures from the treasurer, secretary and / or Chairman shall be required to withdraw any monies from the account

The membership secretary shall collect any fees and subscriptions as and when they are due.

The financial year of the club will run from 1st March to 28th February (dependent on a leap year).

The independently examined statement of the annual accounts will be presented by the Club Treasurer at the Annual General Meeting.

  1. General Meetings

Notice of the Annual General Meetings (AGM) will be given by the Club Secretary, not less than 21 clear days notice to be given to all members.

The AGM will receive an annual report from officers of the Management Committee and a statement of the examined accounts.

Nominations for officers and other members of the Management Committee will be sent to the Club Secretary prior to the AGM.

Election of officers and Management Committee members are to take place at the AGM.

All members have the right to vote at the AGM. The quorum for AGMs will be 20% of the club membership.

The Chairman shall have the casting vote.

The Management Committee or ten members have the right to call an Extraordinary General Meeting (EGM) outside the AGM. Procedures for EGMs will be the same as for the AGM.

  1. Discipline and Appeals

All concerns, allegations or reports of poor practice/abuse will be recorded and responded to swiftly and appropriately and where necessary in accordance with the procedures.

All complaints regarding the behaviour of members should be presented and submitted in writing to the Club Secretary.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

The person complained about must be given an opportunity to present their views.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made.

There will be the right of appeal to the members following disciplinary action being announced.

  1. Dissolution

The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.

The Committee will then be responsible for the orderly winding up of the Club’s affairs.

After settling all liabilities of the Club the Committee shall dispose of the net assets remaining to parkrun UK

  1. Amendments to the Constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

  1. Declaration

The Pershore Plum Plodders Running Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

 

Signed:  T. Clarke, K.E.Bottomley

Chairman: Trevor Clark

Secretary: Kaye Bottomley

Version: 2.0

Date: 23rd March 2016

 

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